What route accounting means here

Route accounting is the order-to-cash loop a distributor runs every day: reps take the order, the warehouse picks it, the truck delivers it, the invoice posts, and the depletion lands with the supplier. Ruby Pro ERP runs that loop and the general ledger behind it in one system, so inventory, receivables, and depletion reports always agree.

Sales

Sales isn’t a funnel. It’s a conversation. Ruby Pro helps you:

Simplify the order-to-cash cycle.
Track every customer touchpoint in one place.
Set pricing rules that actually stick.
Honor deal levels and depletion allowances—automatically, not from memory.
Get paid—on time, every time.
See inventory in real time, not in hindsight.
Report by product, customer, and supplier—with clarity.
Give your reps Ruby CRM: visits, tastings, placements, and orders from the field.

Purchasing & Inventory

Inventory isn’t just stuff. It’s your promise to the market. Ruby Pro helps you:

Manage purchase orders from request to reconciliation.
Set auto-replenishment rules that actually replenish.
Calculate true landed cost—no surprises.
Track supplier performance like a pro.
Capture every depletion allowance and billback—so supplier money never leaks.
Reconcile inventory across multiple warehouses.
Report by supplier, item, and customer—with precision.

Accounting That Tells the Truth

Accounting isn’t about math. It’s about trust. Ruby Pro gives you a ledger that speaks your language.

• Multi-currency support with real-time conversion.
• Trace every transaction from order to payment.
• Settle billbacks and supplier chargebacks without the month-end scramble.
• Simplified bank reconciliation—no drama.
• A comprehensive ledger that doesn’t hide the story.

Built for your state

Credit checks before release, price posting, county and city taxes, and the 3PLs you already ship through. The rules change at every state line, so the pages do too.

New York Illinois Colorado

Your state not here yet? Tell us what matters there and we will build it into the product.

What it costs

$750 / month + $90 / user / month

✓ No implementation, consulting, or transaction fees
✓ We set it up and load your data
✓ Free 30-day access to a test version, loaded with sample data
✓ 30-day cancellation, no long-term contract
✓ Your data is yours

All Ruby pricing

One platform. Both sides of the handshake.

Distribution is a partnership. Ruby Pro treats it like one.

Give your suppliers the depletion visibility they keep asking for—without building another spreadsheet.
Track every allowance, billback, and promo dollar: earned, claimed, and paid.
Price by market, by deal level, by distributor—and know the real margin on every one.
Carrying your own brands? Run supplier-side pricing and distributor operations in one system, not two.

Make or import your own products? See what Ruby Pro does for producers & importers →

Built for Beverage Distribution

Ruby Pro ERP is built for bottles, gallons, liters—and the taxes that follow. For depletion reporting that doesn’t deplete your sanity. For the three-tier system—and everyone who has to live in it. For distributors who want software that works out of the box, not after six months of configuration.

What Happens Next

“Ruby Pro didn’t just give us software. It gave us clarity. And clarity is priceless.”

Someone who stopped guessing and started growing

Ruby Pro isn’t a tool. It’s a decision. One that says: we’re ready to scale, ready to lead, ready to stop reacting and start designing.

Ready to stop guessing?

Let’s walk through your workflow. We’ll show you how Ruby Pro turns complexity into clarity—in under 30 minutes.

Request a Demo

$750 per month plus $90 per user. No implementation fee. Cancel on 30 days' notice.

Or call us at 484.366.5302.

Route accounting and distribution software
that runs the whole business.

Why Ruby Pro?